#Archive old emails outlook mac how to#
#Archive old emails outlook mac manual#
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Note: For Microsoft 365, Exchange, Exchange Online, and accounts, your Archive folder already exists, even if. You can also use the Backspace key to immediately archive one or more selected messages.

Finally, hit OK in the bottom to save your changes. Select one or more messages in your Inbox or other folder to archive.

You only need to do this if you don’t like the default Outlook PST directory. In the menu that opens, choose 'Download. In the email section, at the top-right corner, click the three dots. After logging in, select the email you want to download. Sign in to your email account on the site if you havent already.

#Archive old emails outlook mac download#

Click Browse and select the destination folder for your archive file. To start the email download process, launch a web browser on your computer and open Outlook.

Basically, you’re specifying the age of your Outlook content.

In the Default folder settings for archiving section, select when an item should be archived. Note: If the Archive folder does not appear as an option, select Choose Folder, type Archive in the search bar, and click on.

Tick Run AutoArchive every option at the top and specify when the feature should run in your Outlook.

Find AutoArchive on the right pane and click the AutoArchive Settings button.Click File at the top, and then select Options from the left sidebar.You can configure various options in this feature, and the following steps describe how you do just that:

To archive several emails in your inbox, tap and hold one email and you’ll see the selection screen. Alternatively, open the email and tap the Archive icon at the top. Slide the email from left to right or vice versa per your setup and select the Archive icon. This feature sends your emails from your main folders to the archive after a predefined amount of time has passed. To archive a single email, you can use the swipe action.

#Archive old emails outlook mac how to#

In this section, we'll cover how to use the automatic archive feature in Outlook for desktop.ĪutoArchive is the name of the feature that helps automatically archive your emails in the Outlook app. In Outlook for desktop, you can archive emails automatically or manually. How to Archive Emails in Outlook Automatically This is important if you want to archive the messages again, since, by default, Outlook uses the last modified date when determining what to archive.Īfter you have finished working with your archive. Using Import or Copy will change the last modified date (in addition to creating copies) while moving will maintain the last modified date. Open the archive.pst in Outlook then select the folders or items and use the Move to Folder command or drag the items to the desired data file. If you want to move contents of the archive back into your default data file, don't use Import and Export commands. If you do, you'll have to archive everything again and may end up with duplicates. Warning: You don't want to use Import and Export command to import your archived items back into Outlook. Select the Archive pst file and click Ok to add it to your profile. Open the Tools | Options | Other | AutoArchive dialog and copy the file path.Īdditionally, you can open the *.pst file in Outlook 2010 or Outlook 2007 from Account Settings, Data Files tab, or in Outlook 2003 and Outlook 2007 using the File | Data File Management command.Ĭlick Add, then Ok the pst format dialog to open the Create or Open Outlook Data File dialog. Depending on your email provider or companys policy, your deleted messages may be permanently purged from your trash folder. A deleted message goes into the trash folder, but an archived message is defaulted to the Archive folder or All Mail on Gmail / Google Apps.

In the Archive pop-up window, select Archive this folder and all subfolders. Whether you delete or archive an email message, it disappears from your inbox.

#Archive old emails outlook mac manual#

If the archive.pst file is not in the folder with your other pst files, you can get the file path from the AutoArchive settings dialog. Manual archive: Go to File > Info > Tools > Clean Up Old Items. For many users, this command will open directly to the folder where the archive.pst is stored. When the archive.pst is not in your profile, you need to open the archive.pst using the File | Open | Open Outlook Data File command in all versions of Outlook. Explore your Online Archive folders and messages. Configuring Outlook's AutoArchive Settings TutorialĪutomatically Cleanup Outlook's Deleted Item Folder using AutoArchive Find the Archive.pst In the Outlook folder navigation pane, find and click Online Archive.